Public Financial Management System (PFMS)

---

The Public Financial Management System (PFMS) is a web-based online software application developed and implemented by the Controller General of Accounts (CGA), Department of Expenditure, Ministry of Finance, Government of India. PFMS started during 2009 with the objective of tracking funds released under all Plan schemes of Government of India, and real time reporting of expenditure at all levels of Programme implementation. Subsequently, the scope was enlarged to cover direct payment to beneficiaries under all Schemes. Gradually, it has been envisaged that digitization of accounts shall be achieved through PFMS and beginning with Pay & Accounts Offices payments, the O/o CGA did further value addition by bringing in more financial activities of the Government of India in the ambit of PFMS.

Login with Admin ID

My scheme>manage>click on scheme name >agency account scheme component mapping. 

Tick or untick as per requirement

After login with Admin id go to My Scheme>Register New Scheme

The Agency Creator can update details from Agencies>Manage

After Login from Masters> DSC Management> Enroll DSC

From Bank>Account DSC Enrolment

Steps to deposit interest income in bharatkosh given below

Data operator...
Go to>My Fund>Interest Income( for creation)
go to>My Fund> Interest Income menu to open manage interest (to submit for approval)
Data approver -go to>My Fund> Interest Income menu to open manage interest(to approve)
Data operator-
“My Funds >Deposit
Interest Earned (SNA/CNA)
Data approver-
My Funds >Manage
Interest Earned (SNA/CNA)

Through NEFT /Online payment interest income can be deposited. 

Guidelines for holding account

i. A separate Bank account [to be called 'Holding Account’] shall be opened by the

Agencies for holding the tax/statutory deductions.

ii. This Holding Account would be permitted to make payments outside of PFMS.

through cheques or internet banking to effect the statutory payments with the

challan details being captured simultaneously.

The Holding Account will serve the purpose of holding

tax/duties/levies/fees/muncipal charges etc. of State Government, municipalities

etc. which the Agencies need to process.

The Holding Account will have the following conditions:

i. Account shall be opened preferably in the same bank as is the SNA/ZBA Account.

ii. Maximum time for which money can be held in this account shall be fourteen days,

after which the money shall be credited back to the Agency Account.

Visit for more info https://doe.gov.in/sites/default/files/19.04.2022.pdf

AGENCY DO(TO SUBMIT)

Misc deduction filing> Fund transfer to holding  

AGENCY DA (TO APPROVE)

Misc deduction filing > View Statuary deduction 

AGENCY DA (TO PRINT PPA)

Misc deduction filing > View Statuary deduction 

 The Public Financial Management System (PFMS) operates with a Maker-Checker concept, where the roles of Data Operator (Maker) and Data Approver (Checker) are crucial1. Their responsibilities are given below

1. Data Operator (Maker):
   
   • The Data Operator is responsible for entering all transaction entries into the PFMS system.
   • They input data related to financial transactions, such as payments, receipts, and other financial records.
   • After entering the data, the Maker submits it to the Data Approver for further processing.
   • Accuracy and attention to detail are essential for the Data Operator to ensure reliable financial data.

1. Data Approver (Checker):
   
   • The Data Approver reviews the transactions submitted by the Data Operator.
   • They verify the accuracy and completeness of the data.
   • Based on their assessment, they either approve or reject the transactions.
   • The Checker’s role ensures that financial records are reliable and comply with established guidelines.

Adding a new scheme to the Public Financial Management System (PFMS) involves specific steps. Let’s explore how you can do it:

1. Data Operator (Maker) Steps:
   
   • Log in to the PFMS portal.
   • Navigate to the relevant section (e.g., My Funds or Plan Scheme).
   • Select the appropriate option (e.g., Grant or Plan Scheme).
   • If adding a new scheme, choose the relevant scheme from the dropdown menu.
   • Click the “Add Scheme” button to include the new scheme in the system.
   • Select ZBA account and enter account and other details.
   • Select component and save

1. Data Approver (Checker) Steps:
   
   • The Data Approver reviews the newly added scheme.
   • They verify the details and ensure accuracy.
   • If everything is in order, they approve the inclusion of the scheme in PFMS.

Remember that the Maker’s role is to input the scheme details, while the Checker ensures the correctness of the data.

Implementing Agency allocates limit financial year wise in PFMS.  After completion of financial year (31st March) limit becomes zero and implementing agency set limit again in April month of every Financial year.

Account is not activated for payment.

To activate  Login with Agency Admin, Bank>Account Activation E-Payment